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Stop Chasing Clients for Guest Lists. Start Coordinating Events in Minutes.
GlanceMenu's Event Planning Portal gives clients a self-service dashboard to upload guest lists, choose menus, and approve floor plans—while you maintain full control and visibility.
Start Free 14-Day Trial
See How It Works
60%
Time Saved on Coordination
95%
Fewer Data Entry Errors
500+
Events Managed Successfully
The Hidden Cost of Old-School Event Planning
16 hours
Average time wasted per event on email chains
40%
Of clients miss initial deadlines for guest list submission
$1,200+
Cost of last-minute menu changes and errors
You've been there: It's 48 hours before the event, and the guest list is still incomplete. The bride just emailed three dietary restrictions you didn't know about. Your floor plan doesn't match the final headcount. And your kitchen is about to get blindsided by last-minute changes.
What if your clients did the heavy lifting while you maintained complete oversight?
One Portal. Complete Client Coordination.
Give each client a secure, branded portal where they manage every detail—while you track progress in real time.
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Share Once, Work Forever
Send clients a unique portal link via SMS or email. They get 24/7 access until the event—no passwords, no apps to install.
Stop repeating yourself. Everything in one place.
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Clients Upload Their Own Data
Downloadable CSV templates guide clients through uploading complete guest information—names, tables, meal choices, allergies.
Zero data entry. Zero transcription errors.
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Let Clients Choose Their Menus
Clients browse your menu tiers (Bronze/Silver/Gold/Platinum), select items, and specify preferences—all within their portal.
No more phone tag. Instant menu confirmations.
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Build & Share Floor Plans Instantly
Drag-and-drop table builder with automatic guest assignment. Share read-only view with clients for approval.
Design once. Auto-sync everywhere.
Real Venues, Real Results
Wedding Reception (300 guests)
Before GlanceMenu:
Sarah spent 12 hours over 3 weeks emailing the bride for the final guest list. When it arrived 2 days before the wedding, 15 dietary restrictions were buried in the spreadsheet. The kitchen almost missed them.
After GlanceMenu:
Sarah sent the portal link after booking. The bride uploaded the guest list in 48 hours, complete with flagged allergies. Sarah reviewed everything in 20 minutes, caught 3 table assignment issues, and had full kitchen confirmation 1 week out.
Result: 20 hours saved. Zero last-minute surprises. 5-star review.
Corporate Gala (500 guests)
Challenge: Multiple event coordinators, conflicting spreadsheets, 40+ email threads
Solution: Single portal, real-time updates, version control
Result: "Executive team praised 'the most organized event we've ever run.'"
Quinceañera (180 guests)
Challenge: Parent spoke limited English, struggled with complex email instructions
Solution: Visual portal interface, downloadable template in Spanish, SMS reminders
Result: "Family completed everything 2 weeks early with zero confusion."
Event Planning Powers Your Entire Operation
The Event Planning Portal isn't a standalone tool—it's the foundation of your entire service flow.
Event Planning Portal
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Guest Lists + Dietary Info
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Kitchen Displays (allergies flagged in real-time)
Guest lists become order templates. Dietary restrictions auto-flag to the kitchen. Floor plans map directly to waiter assignments. Everything connects seamlessly.
Why Venue Managers Choose GlanceMenu
"We used to lose 2-3 hours per event just collecting guest information. GlanceMenu's portal cut that to 15 minutes. Our clients love the transparency, and we love getting our weekends back."
Maria Lopez
Operations Manager, Sunset Gardens Event Center
"The floor plan builder alone is worth the subscription. What used to take me an hour now takes 10 minutes. And clients can see exactly where Grandma will be sitting."
James Chen
Owner, Riverside Banquet Hall
"Since switching to GlanceMenu portals, we haven't had a single dietary restriction slipup. That peace of mind is priceless."
Angela Rodriguez
Catering Director, The Grand Pavilion
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Try Every Feature Free for 14 Days
No credit card required
✓ Unlimited portal links
✓ Unlimited guest lists
✓ Unlimited floor plans
✓ Full menu selection features
✓ Complete event dashboard
✓ Email & chat support
Start Free Trial →
After your trial: $299/month for unlimited events, portals, and features. Cancel anytime.
💯 30-Day Money-Back Guarantee
If GlanceMenu doesn't save you time in your first month, we'll refund every penny. No questions asked.
Event Planning Portal Questions Answered
How do clients access the portal?
You send them a unique link via SMS or email. No password or app required—just click and start planning. The portal works on any device: phone, tablet, or computer.
What if my client isn't tech-savvy?
GlanceMenu portals are designed for simplicity. We provide downloadable templates, video tutorials, and step-by-step guides. Plus, your clients can call/email you anytime, and you can make updates on their behalf.
Can I customize the portal to match my brand?
Yes. You can add your logo, choose accent colors, and customize welcome messages. The portal reflects your professionalism.
Is guest data secure?
Absolutely. All data is encrypted in transit and at rest. Portals use unique, time-limited access tokens. Only the client and your team can view the information. We're compliant with industry security standards.
Can clients make changes after submitting?
Yes, up until you lock the event. Clients can log back in and edit their guest list, menu selections, or other details. You approve final changes before the event.
What if I need help setting up my first portal?
We offer onboarding support via email, chat, and screen-sharing sessions. Most venues are up and running with their first portal in under 30 minutes.
Made with ❤️, ☕, and Expo.
© 2025 GlanceMenu.